W3 Transmittal Forms

W3 Summary and Transmittal Forms

Use a W3 form to summarize W2 Copy A information submitted to the the SSA by a single employer.

Qty 25 - 49$0.35 ea
Qty 50 - 99$0.23 ea
Qty 100 - 499$0.19 ea
Qty 500 - 999$0.16 ea
Qty 1,000 - 5,000$0.15 ea

Product Details

W3 Transmittal

W3 Transmittal form is used to summarize W-2 information for the SSA.

One W-3 form must be completed for each employer. Mail with the W-2 Copy A in a batch to the SSA.

Required to be preprinted with red scannable ink. However, if you are laser generating your W-2 forms with IRS approved software in 2001, you can print the W-3 on blank paper with black ink.

Order the quantity equal to the number of employers for which you need to file.

  • Form is on an 8.5″ x 11″ sheet
  • No perforations

How to Choose the Right W-2 Forms


  • Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
  • Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
  • Online W-2 Filing: Enter or import data and we print, mail and e-file for you!


All government copies must be printed in a 2up format (2 forms per page)

Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.


The number of parts you need is determined by which government agencies you are reporting to.

  • Federal Only – 4 parts
  • Federal and State – 6 parts
  • Federal, State and City – 8 parts

When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.

  • For a 4-part form, use 2up paper.
  • For a 6-part form, use 3up paper.
  • For an 8-part form, use 4up paper.

W-2 Copies and Requirements Table









4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY

6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)

8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA

Read More: Decoding W2 Copy Requirements >


For EASY FILING OF LESS THAN 50 W2 FORMS, an online system is a better option than printing forms.

Enter data online and we do the work for you for only $3.95 per form. Visit DiscountEfile.com for more information.


Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.

One W3 is required to summarize all W2s for one employer. Order W-3 Forms.


Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes


  • January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS

These are federal deadlines. Most states follow the same dates.

File W-2s and 1099s Online Instead! 

Easier than printing and mailing forms yourself, Discount E-file is fully automated and absolutely secure!

You can e-file W2 and 1099 forms for just $3.25 each (or less). Or, let us e-file, print and mail forms for you for $4.50 each (or less).

You can even import your data from QuickBooks , click a few buttons and you’re done! Let us do the hard work for you this year.

Learn More


There are no reviews yet.

Be the first to review “W3 Transmittal Forms”