1099 & W-2 Filing Guide for Businesses

Use the right filing method and right forms to get everything done more easily, and more quickly!

Simplify the complex requirements with our 1099 & W2 guides to alleviate confusion, reduce errors, file faster and understand the process better. Call our friendly reps with any questions. 

Software compatible 1099 and W2 Forms for 2020, including new 1099NEC Forms - ZBPforms.com

Small Business Guide to Filing 1099 & W-2 Forms

Whether you need to file W2s for employees, or 1099-MISC for contractors, we can help! 

Use this guide to understand how to file, when to file and the best forms, software and solutions for you.

Guide for Small Business

Filing Requirements Overview

Deadlines for 1099 & W-2 Filing

February 1, 2021
(Jan 31 is a Sunday)

All 1099NEC Recipient Copies B / C / 2 mailed to recipient
W-2 Employee Copies B / C / 2 mailed to employees

1099-NEC for contractors - Copy A forms to IRS (mailed or e-filed if 100+ forms)
W2 Copy A to IRS (mailed or e-filed if 100+ forms)

 

February 28, 2021 - Paper 1099 Copy A forms to IRS

All Other 1099 Forms Copy A, along with 1096 Transmittals, mailed to the IRS (except 1099-NEC which is now due February 1.)

 

March 31, 2021 - E-file 1099 forms with IRS (required for 100+ forms)

All Other 1099 Forms must be E-filed to the IRS (except 1099-NEC with non-employee compensation, which are now due Feb 1.)

Let Us Do the Work for You This Year!

Instantly print, mail and e-file your 1099 and W-2 forms.

Simply enter or import your data, even from QuickBooks®, click a few buttons and you're done.

We print and mail recipient copies, plus e-file with the government, for around $4 per form.

E-filing is now required for payers with 100+ forms!

Learn More

Decoding W-2 Formats

2up Forms

2 forms per sheet, all blank paper can include employee instructions on the back.

Use them for Official W2 forms (2 of the same copies) or condensed 2up employee Copies B/C for federal filing.

3up Forms

3 forms on a sheet, typically with a vertical size strip to remove before mailing.

Use for condensed 3up W2 forms for employees, Copies B/C/2 for federal and state filing.

4up Forms

4 forms on a single sheet, perforated into quadrants or horizontal sections depending on your software.

Use for 8pt W2 printing of employee Copies B/C/2/2 for federal, state and local filing.

Tips for Faster & Easier W2 Filing

Be sure that you use W2 forms compatible with your software! Check your software for supported formats:

  • Preprinted forms (prints data on a pre-made form) or
  • Blank paper (prints data and boxes on a perforated sheet)
  • 2up, 3up or 4up forms
  • Be sure your envelope windows match!

W3 Transmittal forms must be mailed with Red Copy A forms. We include a couple FREE W3 forms with each W2 order.

Online filing is an option! DiscountEfile.com lets you enter or import data, and then takes care of the rest. Your forms are e-filed with the IRS/SSA and mailed to employees automatically. With a few clicks, you're done! Learn more.