W2 Tax Forms – Employee Copy B for Federal Filing
Employers use Form W-2 Copy B to provide wage and withholding information to the employee for use when filing their annual federal tax return.
Rely on The Tax Form Gals to make W2 filing easy!
For year-end reporting, W2 Copy B is required to be completed by an employer, and delivered to an employee to report wage and withholding information to the Federal Government. For security, mail or deliver W-2 Copy B forms to employees in a compatible W2 envelope.
Print each copy as a batch, then separate and collate with W2 Copy C-2 for an employee.
Or switch to Condensed W2 Forms to print all copies for an employee on a single sheet.
COMPATIBLE WITH QUICKBOOKS AND OTHER ACCOUNTING SOFTWARE
W2 Copy B Form Info:
Order a quantity equal to the number of employees you have.
- 2up forms on an 8.5″ x 11″ sheet – print 2 different employees on a sheet
- Printed in black ink on 20# laser paper
- Employee instructions are printed on the back
New E-filing Requirements for 10+ Recipients
If you have 10+ recipients for 1099 & W2 forms, combined per EIN, you must efile Copy A forms with the IRS in 2023.
We make it easy with DiscountEfile.com… we’ll efile with the IRS or SSA and can even print and mail recipient copies for you in one easy step – no forms, envelopes or postage required!
More on Efile Changes + Easy Solutions
How to Choose the Right W-2 Forms
POSSIBLE NEW E-FILING REQUIREMENTS
The IRS is considering changing the 1099 & W2 e-filing threshold requirement to 100 forms for a single payer in 2021. They will make this determination by November. Stay tuned to ZBP Forms for compliance information!
If you want to get a jump on the new requirements, we make it easy with DiscountEfile.com. Learn More.
OPTIONS FOR FILING W-2 FORMS
- Your Accounting Software: Print W-2 forms compatible with your software, such as QuickBooks®.
- Specialized W-2 Software: Print and e-file W-2 forms if your accounting software does not.
- Online W-2 Filing: Enter or import data and we print, mail and e-file for you!
TYPES OF W-2 FORMS
All government copies must be printed in a 2up format (2 forms per page)
Employee copies may be printed in a 2up, 3up or 4up format (2, 3 or 4 forms per page; also called ‘condensed forms). All of the copies for a single employee will print on one page. You simply fold and mail – no need to separate and collate forms! Your software may support these formats, be sure to check its functionality before ordering.
NUMBER OF PARTS
The number of parts you need is determined by which government agencies you are reporting to.
- Federal Only – 4 parts
- Federal and State – 6 parts
- Federal, State and City – 8 parts
When using condensed 2up, 3up or 4up forms, you can print all employee copies on a single sheet to save time.
- For a 4-part form, use 2up paper.
- For a 6-part form, use 3up paper.
- For an 8-part form, use 4up paper.
4-Part States: AK, FL, NV, NH, SD, TN, TX, WA, WY
6-Part States: AL, AZ, AK, CA, CO, CT, DC, DE, GA, HI, ID, IA, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NC, NE, ND, NJ, NM, NY, OH, OK, OR, PA, RI, SC, UT, VA, VT, WI, WV (add extra parts for city withholding taxes)
8-Part States: AL, DE, KY, MD, MI, MO, NY, OH, PA
Read More: Decoding W2 Copy Requirements >
EASY ONLINE FILING W2 FORMS
For EASY FILING OF A FEW W2 FORMS, an online system is a better option than printing forms.
Enter data online and we do the work for you for about $4 per form. Visit DiscountEfile.com for more information.
W3 TRANSMITTAL FORMS
Transmittal W-3 Forms are required only if you are printing and mailing W2 Copy A to the Federal Government.
One W3 is required to summarize all W2s for one employer. Order W-3 Forms.
Order compatible W-2 Envelopes to ensure mailing information aligns correctly in the windows. Order W-2 Envelopes
W-2 FILING DEADLINES
- January 31 – Recipient copies postmarked, Copy A mailed or efiled with IRS
These are federal deadlines. Most states follow the same dates.
W2C CORRECTION FORMS
Need to correct a W2 form? Use W2C forms or file them online and let us do the work for you!
More on W2 Corrections
E-filing Thresholds Have Changed Drastically!
For the 2023 tax year, businesses with 10 or more 1099 & W2 forms, combined, per EIN, MUST e-file Copy A forms with the IRS or SSA.
For example, if your business has to file 5 1099NEC forms and 5 W2 forms, you must e-file the red Copy A forms with the IRS and SSA by January 31, 2024.
This applies to ANY combination of 10 or more of ANY type of 1099 or W2 forms, except correction forms. Here is a great article with insights to the changes.
Penalties apply if you don’t – $60 per form if you file on time and up to $310 per form if you file late.
Get the Details
Easy e-filing from Discount Tax Forms!
Discount E-file is an online e-filing service that can also print and mail your forms for you! It’s so easy! Simply enter or import your data and we do the hard work for you. Learn More >